Our growing Real Estate office is looking for a high-energy, detail-oriented, full-time Administrative Assistant to provide superior coordination of of our Lead Listing Agent utilizing superior customer service, computer skills and professionalism. They should possess exceptional attention to detail and accuracy and be able to work in a fast-paced environment. Real Estate experience is a plus but not required. Agent is looking to expand their business and team with an admin that is a talented self-starter. Someone that will be a strong right hand for a realtor that has multiple listings at all times. We are looking for an individual who is reliable, punctual, who will be able to complete tasks with a can do attitude. A willingness to learn different systems including but not limited to a CRM such as Chime, Zipforms, Docusign, etc. is very important.

We are looking for an Executive Assistant that is deeply committed to supporting the lead Agent in achieving greater levels of success. As the success of the team grows, this individual will be responsible for all administrative tasks of the lead Agent’s business.

• Manage systems, databases and tasks to make everything run more efficiently
• Handle of all database management and help scale operations as the business grows
• Provide an executive level of administrative support this may include but is not limited to phone and email management, calendar organization, task management, and keeping the Agent focused on key tasks
• Serve as the key contact person for clients by providing a concierge-level of service
• Build, implement and manage all systems for clients, lead generation, database management and back office support
• Act as a liaison between clients and Agents
• Participate in company-provided training sessions
• Keep Agent informed about challenges and issues that need to be handled
• Enter critical dates for property sales on shared Google Calendar
• Administrative duties as needed

• General understanding and knowledge of the real estate sales cycle and managing transactions
• 1+ yrs of real estate experience in real estate preferred but not required
• Confident as the go-to person for the team
• Have an ability to adapt to any situation/client need with a positive attitude
• Have a deep capacity for understanding and communicating
• Believe in our mission of superior client experience
• Remain calm under pressure and be concerned with doing things right the first time
• Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Microsoft Office/Google Docs
• Have excellent attention to detail and high-level accuracy with documents
• Ability to assess, prioritize and act quickly
• Learning based and solution oriented
• Deadline driven and extremely organized

The JW Team / The Jaymes Willoughby Team was nominated as one of the top 1% of high production real estate teams in Austin last year by ABJ, and we are EXPANDING. We need smart, innovative, hard workers with a BIG WHY to join our growing team. If you are looking for financial freedom and a company that will allow you to excel with NO CEILINGS, we could be your forever team.

The Keller Williams Southwest Market Center located at 1801 S. Mopac Expressway is the largest real estate office in the United States. It is comprised of single agents and agent teams. The Jaymes Willoughby Team has been affiliated with Keller Williams since 2005. The Jaymes Willoughby Team has been selling real estate in the Austin Metro Area since 1992. Prior to 1992, The Jaymes Willoughby Team was engaged in new build/new home development. We have over 34 years of real estate experience in Austin and surrounding cities.